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Projects management

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One of the most important aspects that must be taken into account when starting any type of project is knowing and correctly understanding the phases that this implies and for this, there is nothing better than good project management . At present, it can be said that all companies that exist apply project management regardless of the size or activity carried out by the company.

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What is project management?

The project management is a set of different methodologies used in order to be able to plan and guide the processes that are part of a project in order to achieve culminate and achieve all the objectives posed for it.

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  • What is project management?
  • History
  • Phases
  • Methodologies
  • Project management systems
  • Tools
  • Advantage
  • IT project management
  • Construction project management
  • Importance

What is project management?

Project management is a set of different perspectives that are based on theory and practice and that are applied with the aim of being able to adequately manage a company, to design and guide the efforts that are carried out in a certain place from beginning to end. end. It is a type of methodological approach aimed at the correct estimation, administration and fulfillment of all the general and specific objectives that have been created and so that these are measurable , achievable and realistic .

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It is a method by which you can manage so appropriate the start of operations, the development of projects that have been established to manage properly the company and to solve so more effectively those potential problems that may go away during the creation process while facilitating the tasks of the employees to be able to finish the project.

History

According to experts, project management begins its history at the beginning of the 20th century , at which time the first management methods emerged. The creation of the Gantt Chart in 1977 was one of these important methods, as well as the PERT and CPM methodology that emerged in the mid-1950s. It was in the 1950s that companies began to apply systematically the management tools .

In the year 1969 it emerged in the United States the Institute of Control Project , a non-profit organization aimed to assist in the administration and from that time the movement was growing and developing at global level .

Phases

The phases that must be present in a good project management are the following:

  • Feasibility analysis : this is the first phase and it is done with the aim of being able to investigate the possibilities that a certain project has, taking into account the time , the resources available and the cost . The possible risks that may occur in the execution of the same are also analyzed, as well as the scope that is intended to be obtained.
  • Detailed planning : it is based on studying and detailing all the tasks that must be carried out as well as the resources available to avoid negative repercussions and to be able to establish all the tasks with precision. At this stage, a review must be carried out on the scope of the project , costs , resources and the project plan must also be defined very well.
  • Execution : it is at this stage that Know-how is applied , a group of techniques through which the administration of resources and processes can be improved . Currently , project management software is used to facilitate this phase considerably. At this time is when the work environment must be properly established , assign the different tasks that have been previously planned, the planned tasks must be executed and changes managed if necessary.
  • Monitoring and control of work : this is one of the most important stages in project management because it is in it where you must check if planning is really being met and if quality expectations can be exceeded in order to be able to respond quickly and efficiently to possible problems that may arise.
  • Project closure : an evaluation is carried out there and it is verified that everything is as it should be before closing the project. This is a type of analysis that makes it possible to make better decisions in the future .

Methodologies

Regarding the different methodologies that can be used to carry out an adequate project management, we find different categories, some of them are mentioned below:

  • Traditional sequential methodology : they are a series of stages that are carried out in an orderly manner, allowing the verification of an adequate development and ensuring that each of the phases of the project is fulfilled.
  • PMI / PMBOK: they are a set of guidelines that are used to be able to follow projects in an orderly manner and have been established by the Project Management Institute.
  • Agile : it analyzes the workers, their interactions with the tools and with the processes. It is a very functional software that is based on general documentation in which the ability to respond and customer collaboration can be analyzed.
  • Waterfall – A more traditional approach used primarily in the construction and manufacturing field. It is responsible for breaking down the project into different sequences and each phase start will depend on the completion of the previous phase.
  • Prince 2: its meaning is Projects in Controlled Environments and for many it is one of the best methodologies thanks to its flexibility. With this type of methodology it is possible to clearly define the inputs and justifications for each type of project.
  • PERT : this project evaluation and review technique takes into account the times necessary for the completion of tasks in the company and this turns out to be a very important factor in project management as it makes it possible to establish a true budget.

Project management systems

The following are project management systems:

  • Organizational facilitator.
  • Project planning.
  • Control and information on project management.
  • Techniques and methodologies used.
  • The cultural environment.

Tools

Some examples of tools that can be used in project management are the following:

  • Kintone
  • Wrike
  • app
  • Celosxis
  • Team work

Advantage

Among the main advantages that can be obtained from project management are the following:

  • It makes it possible for the response by the company to be faster and more efficient in terms of the demands set by the market.
  • It manages to maximize and improve the reaction capacity of employees as they better understand their responsibilities.
  • An overall vision is provided and company communication is significantly improved .
  • Through project management you can set the overall objectives within the organization.
  • It allows employers and workers to learn from the lessons that have happened in the past through the process known as “Know how”, which is ideal to understand the experience gained through planning and then use it in future projects.
  • It is achieved that workers can work in a more organized , team and harmonious way .
  • It is possible to more easily identify problems that exist in the company, manage conflicts , negotiate and make cooperation more dynamic.
  • Create a vision that is primarily customer- focused .
  • It ensures that quality is given in the company, allowing the product to be perfected for the client, mainly following the requirements that the client has.

IT project management

This type of management is in charge of analyzing and studying all those activities that are related to the planning and control that must exist during the development of a software , as well as the methodologies , technologies and tools necessary for the project to have success.

Construction project management

In the construction field, project management is of the utmost importance as it carries enormous responsibility since it involves everything that is related to the planning and coordination of projects in order to guarantee a good distribution and control of construction-related budgets. It is a way of being able to anticipate and observe possible problems that may arise during the project.

Importance

Project management is very important for companies as it turns out to be the key to their success . It is a process that can guarantee that the services or goods that are delivered to the client enjoy the highest quality, thus providing real value in the face of different business opportunities. It is the means by which, in the face of possible risks and changes that occur in a project, the company has the necessary capacity to change the commercial strategy and move forward.

Its importance also lies in the fact that thanks to this management, a better leadership and direction is provided in the projects, which makes it possible for the work teams to perform their functions adequately. It provides a better vision, gives more motivation and gradually eliminates those obstacles that can cause problems in the company.

In addition, it ensures that there is an accurate business approach and that the objectives are clear to everyone in order to guide efforts to achieve the final objective by identifying risks . Finally, it guarantees that the expectations that are established are correct taking into account what can really be delivered, about budgets and delivery times , which makes the company more efficient.

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