Administrative control

Because since the creation of ministries and institutions , people always seek to skip the rules, cover the errors or mistakes they make, institutions have been created that are solely due to higher entities and are in charge of establishing controls over any procedure or process. action carried out by them so that everything runs smoothly.

What does it consist of

It consists directly of an administrative control institution which, through different processes, supervises the different activities carried out by the Public Administration bodies to guarantee their use and management, always acting in full compliance with the laws that govern them.

Administrative control characteristics

Among the most outstanding characteristics of administrative control are:

• He uses both officials with their corresponding uniform or with civilian clothes in order to reach everywhere to always verify the correct processes.
• It is of a totally internal order and can be activated ex officio at the request of a higher instance such as an assembly.
• It has full control and power to close administrative processes.
• It is the stone in the shoe of other ministries, agencies and institutions .

What is it for

He is in charge of studying the substance and reviewing the legality and correct compliance of the administrative act with the regulations and amendments highlighted in the company . Thus, the administrative control analyzes the acts to find out if there are provisions contrary to the law. You have total freedom to revoke, cancel or nullify, both partial and total, any activity or administrative act that it carries out.

objective

The objective of administrative control is that everything is carried out outside of legality, always taking into account the order and prior planning from any given order, and in this way to identify errors and deviations from said plan in order to amend it and take the corresponding corrections or sanctions.

Types of administrative control

There are different types that are classified according to:

The opportunity with which it is practiced

• Prior or priori : It refers to when the control is carried out before the actions are fulfilled. This type of control is one of the most criticized because it takes away the dynamism of the action and the enthusiasm and initiative of those involved.
• Later : It is when the control is carried out after the action has been completed, which facilitates a correct study.

Regarding the coverage of the subject matter that is controlled

• Total : As its name indicates, it is the total study of matter, all acts, events and people.
• Selective : This control is applied when you only want to study or a fraction or part of the subject; This form is inexpensive and is one of those that depends the most on the surprise factor so that everything can be studied correctly.

From the way of operating

• Automatic : This control is carried out through servers and computers, in order to detect failures or errors within the digital controls.
• For results : This control is carried out after the operation is concluded.

From the time of practice

• Permanent : They are those that are carried out without any kind of pauses.
• Intermittent : They are carried out with interruptions or with intervals, for example: one month yes and the next no.

They are made from the relationship between the body and those who carry out the control

• Internal : The control is carried out by officials who were trained but belong to the same body that is being evaluated.
• External : The control is practiced by people outside of both bodies.

Techniques and tools

Some of the most used techniques for administrative control are:

• Preventive controls: They are those that are carried out even without suspicions or superior ordinances, but are carried out in order to avoid any irregular situation in time.
• Controls with feedback: These controls seek that those evaluated are calm and even become guarantors of compliance with regulations
• Continuous controls: This in order that the evaluated organisms feel the constant pressure and therefore always stay on the sidelines.

Processes

The process is carried out as follows:

• Establishment of standards and indicators
• Measurement and detection of deviations.
• Results measurement:
• Comparison of the results with the standards.
• Evaluation of results and taking actions
• Feedback and restart of the control process

Stages

The stages within an administrative control are separated into four . These are:

Establishment of Standards

The controls are established without taking into account the special conditions in order to evaluate from the bases. These should seek to cover not only those who work , but also completed processes , computer terminals , among others, in order to know:

• Profit Yield.
• Market position.
• Productivity.
• Product quality.
• Personal development.
• Performance evaluation .

Measurement of Results

Once the first stage is concluded, a compilation of data obtained is carried out in order to be able to fully study the case in question.

Correction

After having verified all the data obtained, we proceed to solve the different failures, errors and problems within all the areas evaluated and the pertinent measures are taken without any consideration with any of those involved.

Feedback

After the control, an account is given to both the superior bodies and those evaluated so that in this way both have an account of everything that was done and can make future corrections.

Advantages of administrative control

Among the main advantages of administrative control are:

• It allows you to discover and locate faults and errors in time.
• Thanks to the controls, the subordinates maintain respect and order, to the bosses who are due.
• It allows you to establish all those involved within the failures and errors that have occurred as well as their degree of responsibility within them.
• Through control, senior officials and managers maintain a constant report of everything that occurs within their bodies and institutions.

Disadvantages

Among the few disadvantages that administrative control has are:

• It can long sow rebellion on the part of subordinates against bosses because they feel the degree of distrust with them.
• If the surprise factor is not handled correctly, those evaluated could easily evade them with previously established plans.

Importance

Administrative control is of the utmost importance since even the best of plans can be diverted and may not be fulfilled as desired so it is of utmost importance both to maintain control of the plans that must be fulfilled and to monitor sudden changes. and how workers develop within their various work areas.